How to communicate effectively while working remotely

In the previous decade, remote work has reliably been on the ascent. Because of advanced advances, organizations have been given the opportunity of giving it a choice.

Almost 50% of American specialists state they invest probably some energy working remotely or from home. While there are numerous advantages of permitting your representatives to work remotely, there has been some worry over how to impart and connect with those representatives.

Here is your manual for making remote business work for your organization, beginning with the reasons why you ought to think about it.

Instructions to Communicate Effectively with Remote Employees

  • Set desires

The primary thing you have to do is lay the basis and build up correspondence rules for your remote representatives.

Talk with them to decide an arrangement for what calls they should be on, how rapidly they ought to react to your messages, and so forth. An organized methodology can lighten possible issues not far off.

  • Ensure everybody is utilizing a similar innovation

Having such a large number of correspondence innovation alternatives can be overpowering and befuddling. Fortunately, you ought to have the option to discover something that meets your care needs.

Ensure your in-office and remote representatives are, for the most part utilizing a similar item suite and knows the assigned reason for each instrument – particularly when they are taking a shot at ventures together.

  • Evade miscommunication

While it’s hard to totally evade miscommunication in business, numerous issues can be dodged in case you’re mindful of normal missteps. Give additional consideration to wording, stating, spelling, and tone. In the event that you figure something would be preferred said over composed, don’t be hesitant to get the telephone or calendar a laptop video call.

  • Transparency

Numerous organizations have security highlights to forestall outside information breaks. Nonetheless, you need to ensure that your IT division has set up the capacity for laborers to handily get to information remotely, from whatever storehouses you might be utilizing. That way, you can have a solitary wellspring of truth among all specialists.

  • One on one communication

It is imperative to register with your remote representatives to ensure everybody is on the same wavelength. Regardless of whether it’s a week after week call or video gathering, they will welcome the opportunity to give and get criticism on their work. Contingent upon the distance away your remote workers live, you might need to consider setting up month to month or semi-yearly in-person gatherings also.

How to improve communication skills at Workplace


Having the option to convey what needs be plainly and having the opportunity to listen well can enable you to keep away from a lot of worry in your nearest relationship. Shockingly, we are bound to discuss insufficiently with our accomplice exactly when we most need to express what is on our mind. The correspondence itself frequently is a noteworthy wellspring of trouble.

When we feel compelled, we may not stay up with the latest. Frequently we neglect to listen appropriately because we are engrossed. Be that as it may, viably imparting our sentiments and thoughts can forestall superfluous mistaken assumptions and pressures. It’s a smart thought to attempt to open up channels of correspondence however much as could be expected. You may need to search effectively for time to converse with your accomplice, for example, during vehicle outings or washing dishes.

Viable correspondence turns out to be much progressively urgent during high-stress times, for example, occasions. Seemingly insignificant details can appear to be a lot greater on significant days which accompany high requirements.

Messages

In authority settings, correspondence through email stays intense. It will empower you to pass messages to colleagues, hauling them out of their workstations.

One on One

Specialists have had the option to demonstrate that a few people see better when you approach them and converse with them on a one-on-one premise. Guarantee that you keep in touch with them to empower the message to soak in.

Tune in to Your Team Members

Correspondence is planned to be a two-way road. Don’t merely talk since you are the pioneer without tuning in to any other person. Urge them to open up so you can be very much guided when conveying later on with them. You have two ears and one mouth – so you should listen more than you talk.

Use Presentations

A few people handle messages effectively when pictures and sounds are included. Utilizing presentations like Microsoft PowerPoint to speak with your group will offer them the chance to allude back to it on the off chance that they aren’t clear about specific things.

Use Visuals

Spot visuals at vital situations around the workstations of your group. They ought not merely to hear the message; they ought to likewise observe it. This gives space for better cognizance.




Presentation Skills


“Conversation… is the art of never appearing a bore, of knowing how to say everything interestingly, to entertain with no matter what, to be charming with nothing at all.” Thus, communication is best achieved through simple planning and control. To ensure efficient and effective conversation there are three prime considerations:

  • Presentation Skills
  • Listening Skills
  • Speaking Skills

According to experts in the field of communication training, presentation skills include not only, aspects relating to non-verbal skills, etiquette and grooming, but also other factors such as listening and speaking.

In order to ensure effective communication and presentation skills one needs to keep the following factors in mind:

  • Avoid ambiguity
  • Accept feedback in order to gain confirmation and rule out the confusion

The non-verbal presentation factors are:

  • Voice: This implies the tone – sarcastic or sincere; warm or cold; rich and expressive; or dull and flat. The other voice aspect is the volume – shouting, barely audible or medium volume.
  • Speech pattern: slow, hesitant, fast, jerky, abrupt or even-steady pace.
  • Facial expression: This includes:
  • The brow/forehead: Wrinkled or smooth
  • Eyebrows: wrinkled or smooth
  • Jaw/mouth region: firm or relaxed
  • Eye contact: Whether the speaker is looking at the listener/audience being addressed.
  • Gestures: This includes the hand movements such as: hand-wringing, open hand movements, finger pointing, fist thumping, etc.
  • Postures: This is important, as it shows how interested the speaker or listener is.
  • Body movement: This includes the movement of the body such as shrugs and shuffles, arms crossed or left lose, strides or standing in one position.

 



Workplace Communication Skills

Communication plays a very important role in an organization. A business enterprise has employees from different strata of society with different culture, language and backgrounds. Considering the diversity found in an organization, communication becomes a very important tool in the hands of the management to achieve the organizational goals. It is the single most important factor that helps in uniting the workforce and make them work towards the accomplishment of the objectives set by the management.

A company that does not place extra emphasis on clear and concise message is bound to suffer in the long term. It is the duty of the managers to convey their ideas, organizational goals, employee duties etc to the workforce. A perfect organizational culture is built upon an environment which promotes open and clear communication. Lack of effective and open communication can result into high employee turnover, low motivation and wastage of organizational resources.

Clear and open communication helps in increasing workplace productivity. If the employees are aware of their job responsibilities and duties, ways and protocol of doing work as well as the results which are expected of them then that automatically results into increased productivity. Workplace communication skills help in better deliverance of work.

Talking about some of the recommended workplace communications skills, language and clarity takes the top slot. If the language used in workplace communication is crisp and clear, everyone will be able to understand what is expected of them. Poor language breeds disrespect and misunderstanding. It is important for managers to realize that communication cycle only gets completed when the other person has understood the message loud and clear. It helps to speak in a slow and clear manner.

Courteousness is a vital part of workplace communication skills. One should always be courteous while conveying the message. It not only looks professional but also helps in fostering a feeling of mutual respect. Loud-talking is a complete no-no at the workplace. It doesnt help in driving home the point. Instead, loud-talkers are quite disturbing. One should always maintain a low speaking volume. Workplace communication should always be precise. Keep the communication short.

Finally, one needs to use formal and cordial method of communication at workplace. It helps in creating positive influence in the workplace.



Developing Team Communication Skills

There are many crucial factors that play a major role in deciding the fate of the organizational objectives but very few of them are as important in nature as effective team communication skills. The successful achievement of desired corporate goals is very much determined by quality of team communication skills. People with good communication skills always hold an edge over others in terms of confidence, execution and performance.

Imagine a situation where all the team members are sufficiently equipped with effective communication skills. Well, the result could be too tempting to imagine. But it is definitely not a difficult task to develop team communication skills. This single factor can greatly affect the performance of a team which in turn affects goals set by the management.

The thing is, most of the organizations have different teams working on different projects. The team comprises of members with different skills. But at the same time, the team members come from diverse backgrounds, language and culture. This can create problems within the team and the work. This is where team communication skills come into the picture.

Communication factor can help team members in building relationships based on mutual understanding, trust and confidence. To develop effective team communication skills, management need to introduce some basic manners, professional etiquettes and a common communication platform.

The first step towards developing team communication skills begins with according respect to all the fellow members of the team. All the members need to be perfectly clear of their mutual goals and objectives. There should not be any misunderstanding on this issue. Regular team meetings are a great way of fostering team communication. It helps in clearing doubts and queries of every team member. The role and responsibility of every team member should be clearly defined so that confusion and misunderstanding can be avoided.

All the team members should be given equal rights to express their opinion and ask questions. Ignoring these questions can De-motivate the employees. All the members should try to be a good listener which is a fundamental condition in developing effective team communication skills. Speaking in a clear and concise manner helps in developing better understanding. Feedback and acknowledgments are essential parts of effective team communication.

All the members should strive to follow the professional etiquettes while writing emails, greeting over telephones, leaving voicemails and sending instant messages. Finally, one should maintain a friendly attitude towards other members and deal with tense situations with a calm mind. All these suggestions will go a long way in developing effective team communication.



The Art of Communication

Communication is an integral part of human existence. As humans have kept evolving, so has the way we communicate with each other. From sign language to modern day emails, faxes, phone calls, the growth is surely impressive. It is the basic nature of the humans to communicate with one another in different forms.

But did you ever wonder, if it is such an innate part of our existence, why so many of us are not exactly communication proficient? That is more like a mystery but blame it on a chain of broken communication we often deal with. Not everyone possesses the art of communication. Art, did you mention? Yes, communication is definitely an art that needs to be mastered if we harbor any hope of achieving success in life.

No matter, which aspect of your life you think of, professional or personal, communication is a key factor everywhere. Right from making sales pitch to dealing with an intimate relationship, we need to have the art of communication to overcome the odds. Communication is like a magical word that provides solution to many problems. The art of communication involves clarity, effectiveness and poise that will only come with serious practice.

No matter what is the situation, we need to be articulate. One should be aware of right type of language and words, tone, and even speed to use for the given situation. And mind it, its not just the words that constitutes the art of communication. Even your body language, non-verbal communication, facial expressions, position of your hands etc play a vital role in determining the outcome of the situations.

The art of communication is all about speaking, listening and understanding at the right time, with the right people and in the right manner. One needs to gauge the situation and speak accordingly. Communication is not a one-way process. It is also about listening and understanding what the other person has to say.

The art of communication is build upon the blocks of practice and willingness. It is life-changer and can solve many problems. Great communication skills come very handy in professional arena. It can catapult one to great heights. All it demands is desire to learn and excel and once you provide that, you can claim to possess the wonderful art of communication.



Business Communication Skills

To become a truly successful professional, one needs to master business communication skills. The element of communication plays a vital part in an organizational set-up. People working in an organization know how crucial a role business communication skills play in a business enterprise.

Effective leadership thrives on developing excellent communication skills.People at senior positions in the organizational hierarchy need to share knowledge and ideas to transmit a sense of urgency and enthusiasm to the staffs. A message cannot be conveyed effectively without possessing communication skills.

Employees need to communicate with each other in an efficient manner and that can only be achieved with the help of business communication skills. Talking about the elements of business communication, it is usually of two types; internal and external. As the name suggests, internal business communication takes place between two or more entities in the company whereas external communication is all about transfer of information and knowledge between the company employees and outside entities. A business enterprise needs to have a fine combination of both types of communication if it intends to run the operations smoothly.

Business communication skills and corporate training have several constituents including public speaking, negotiation skills, telephone skills, email and report writing skills, follow up skills and not to forget absolutely critical element of body language.

We all know the importance of public speaking. It is an art that plays a major role in one’s professional life. Mastering the skills of public speaking is very essential for people who wish to climb up the corporate ladder. Most of the top level executives are required to present the information in a structured manner in front of several people and that definitely demands practice and confidence. It is one of the most important constituent of business communication.

Negotiation skills need to be in the repertoire of a professional working in the marketing and communication process of the company. Negotiation techniques are an important part of a company’s strategy and people having these skills are highly respected. Moving further, telephone communication is must-have skill for those working in the customer service centers. Professionals possessing this skill are able to convey their message clearly and effectively.

Emails have become the most common form of communication in almost all the organizations. Employees are expected to possess email and report writing skills. Follow up skills is all about making sure that the receiver has got the message in the same way as intended by the sender. This makes the communication cycle complete.

Last but not the least; appropriate body language is a very critical part of business communication. Right body language depicts confidence and clarity, so very necessary in a professional environment. Other important aspects of business communication skills are language tone and listening skills.



Communication Skills and Leadership

What is common between Mahatma Gandhi, Abraham Lincoln, Martin Luther King and Nelson Mandela? One, they all were great leaders and second, they all had amazing ability to communicate. Their leadership was not just conditional to their ability to speak but also to understand and listen to what others had to say.

It simply means that communication skills are an essential element of leadership and one cannot become an effective leader without possessing the virtue of communication. The ability to make a connection is central to a leader’s success and that can only be achieved with the help of proper communication skills.

It is believed that communication is the most important leadership skill. If we look closely at it, we find most of the leaders spend maximum time of their lives communicating with clients, people, staff, investors, the media and other ones. Even in the corporate world, people like Jack Welch, Steve Jobs, Bill Clinton and Sunil Mittal etc are believed to possess great communication skills.

Great communicators are made and not born. It will be a fallacy to assume that leaders are born with ability to communicate. For instance, Mahatma Gandhi was a very shy child but when the time called upon him, he proved himself to be a master communicator.

So what are the common communication traits possessed by the leaders? Some of the important ones are; ability to connect with their audience, having leadership charisma, mastering the art of using non-verbal communication and of course, good public speaking skills.

All the great leaders essentially have these skills that earn them millions of followers. Its not that leaders start their public speaking journey with bang but it is simply the ability to rise to the occasion as and when the moment arrives. Great leaders work on their shortcomings and try their best to master verbal and non-verbal communication skills.

True leaders are always able to connect with the masses. The term connection here signifies providing the other person a feeling of his own self-importance. A leader who is able to connect with people on an emotional level while communicating is bound to have the greatest impact on his audiences. Among the other aspects of communication skills possessed by great leaders, effective use of body language, listening skills, openness, smiles and eye contact etc are the major ones.



Effective Communication Tips

Communication is a vital part of an individuals life. In fact, communication is one of the distinctive attributes of human kinds. If there is one factor that separates us from animals then it must be our ability to communicate. The story of human evolution is all about developing skills of language and communication.Communication techniques have kept assuming new forms during the course of our journey from ancient ages to 21st century. Life just cannot function without element of communication. Effective communication skills help us in living a better and richer life.

Many people assume that communication is all about words but that is a misleading notion. Communication skills also include facial expressions, body language, non-verbal communication and oration skills. Surprisingly, words just constitute 7% of the effective communication whereas rest of the 93% is contributed by other constituents mentioned above.

To master the art of effective communication, one needs to be a listener first. Listening is an art which most often than not is ignored by people. Listening is an integral part of communication in every sphere of life, be it professional interactions or personal relationships.

One should pay attention to what the other party has to say then only the communication cycle can be completed. Listening is very much different from hearing which demands taking a genuine interest in views expressed by others. It is highly impolite to interrupt the other person while he/she is expressing his opinions. It is important to let the other party speak.

One of the most effective communication tips is to let the others speak first and not clamor for making your points first. One always gets a chance to speak so it is better to wait for others to say whatever they want to and then indulge in a healthy discussion. It also helps in establishing an atmosphere of trust and confidence. Try to keep this point in mind in business as well as personal communication so that communication turns onto the right track.

Effective communication requires both parties to express their opinions in a candid manner and then come out with a conclusion. No matter, whether you agree or disagree with others viewpoint but it is important to express your disagreements on a somber note. Effective communication tips help everyone in living a stress-free life. It not only strengthens relationships but also brings positive changes in one



Importance of Effective Communication in Business

Companies are functioning in a brutally competitive business world. One minor mistake and it can cost companies millions of dollars and loss of loyal customer base. Organizations can do nothing to ward off the challengers. However, what they can do is to build up the communications skills of employees which play a significant role in retaining customer base, offer better service and make the customers visit them again and again.

The fact is, customers have become very choosy on the subject of products and services. There is not much different between the quality of products and services offered by the companies in same category. But they can definitely differentiate themselves on the basis of better customer service and effective communication. Communication works on two different levels of internal and external in an organization and both play an equally important part in deciding the future of the company.

What we need to remember here is that, a company is made up of people and to bind these people together in an organizational set-up, communication is a must. Right from business development to personal selling or marketing, communication plays a vital role in almost all the spheres of the business. Internal communication is crucial for managers to effectively convey the role and responsibilities to the employees and what is expected of them.

The message must be understood clearly and then only workforce can function in a defined way. Internal communication is the key to increased employee productivity, high motivation levels and a feeling of mutual understanding within the company. Lack of effective communication can trigger a collapse for any organization.

If a business entity has to thrive in the market arena, it has to have a system of effective communication. This single most factor can provide an edge to the organization and makes it flexible to respond to the changes in the market without disruption of operations. Company that understands importance of communication also saves itself from wasted time, resources and man power.

Presence of effective communication system leads to productivity and helps in avoiding unnecessary delays in operations or implementation of a policy or transactions. Effective communication leads to a good style of management and that certainly augurs well for the future of the business organization.